Organisers serving water at shared tables
Two-litre bottles suit tables or refreshment points where attendees can pour water into cups. Plan where bottles will be opened and how empties will be collected.
Who is each serving format for?
Venue and catering buyers planning supply
Six-bottle packs provide 12 litres each, making it straightforward to work from the event’s planned total volume. Keep the serving arrangement and delivery to the venue in the order plan.
Organisers providing a drink for each attendee
If everyone needs a sealed bottle at their seat or at registration, consider individual 330ml or 500ml bottles rather than treating a shared 2-litre bottle as a personal serving.
What should you check before ordering?
Decide how attendees will receive their water, then work out the required volume and the arrangements for serving and collecting bottles.
| Priority | What to check | Your needs |
|---|---|---|
| Serving format | Decide whether water will be poured at tables or a refreshment point, or supplied as sealed individual bottles. For shared service, arrange cups and a place for opened bottles. | I’m serving water for people to share, rather than placing a sealed drink at every seat. |
| Order volume | Set a total in litres using the attendee count, event duration, other drinks and water available at the venue. A pack of six 2-litre bottles supplies 12 litres. | For a longer event, I need to plan the total supply before deciding how many packs to order. |
| Water choice | Check whether still water alone meets the serving plan or whether sparkling water needs its own place in the order. Confirm the bottle size of each option. | I want attendees to have a sparkling option, without making it the only water available. |
| Bottle collection | Locate collection points near serving areas and check the venue’s route for plastic bottles. Recycle Now advises emptying and rinsing bottles and replacing lids. | Empties need somewhere clear to go when tables and refreshment points are cleared. |
What can go wrong with a 2-litre order?
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Assuming a familiar brand has the required size
A different bottle size changes the number of bottles needed for the planned volume. Highland Spring lists a 2L still-water bottle, while the relevant UK pages from evian, Volvic and Buxton describe smaller formats.
Check the exact size on the product you intend to order before calculating quantities.
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Treating shared bottles as individual servings
A 2-litre bottle at a table requires cups and a way to manage opened bottles. It does not provide each attendee with a sealed drink.
Choose the serving method first: shared pouring at tables or refreshment points, individual bottles at seats, or a defined role for both.
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Planning for bottles but not empties
Without a collection point near the serving area, attendees may put empty bottles in general waste.
Arrange labelled collection with the venue. Recycle Now advises emptying and rinsing plastic bottles and replacing their lids.
Which brands have relevant bottle sizes?
These brand ranges help with size checks; they are separate from the Joybuy product option below.
Tesco
Tesco’s UK grocery listing includes British Natural Mineral Water Still in a 6 x 2L pack for shared service.
- Six 2-litre bottles provide 12 litres per pack.
- Confirm the pack and delivery arrangements for the venue before ordering.
Sainsbury's
Sainsbury’s UK listing includes British Spring Water in a 6 x 2L pack.
- The listed pack provides 12 litres of still spring water.
- Check the current pack details and delivery arrangements for the event.
Highland Spring
Highland Spring’s still-water range includes a 2L screw-cap bottle.
- Its stated 2L format fits a plan based on shared bottles.
- Check the pack quantity of the specific product before calculating the order.
Evian
Evian’s UK core plastic-bottle range lists sizes from 330ml to 1.5L.
- The listed smaller sizes allow for individual-bottle service.
- The cited core range does not list a 2L bottle; check the exact product size for a shared-bottle plan.
Volvic
Volvic UK describes a 1.5L natural mineral-water bottle.
- The stated 1.5L size can be included in a volume-based serving plan.
- Do not count a 1.5L bottle as 2 litres when setting order quantities.
Buxton
Buxton’s UK still-water page lists 1.5L, 1L, 750ml and 500ml bottles.
- The listed range includes sizes for different serving arrangements.
- The cited still-water range does not list 2L; check the size before using it in a 2-litre order plan.
Joybuy options for shared water service
This 2-litre still-water multipack is an option for pouring at shared conference tables or a refreshment point.
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White Rock Still Spring Water 6 x 2L
For shared tables or a staffed pouring point, six 2-litre bottles provide 12 litres; arrange cups and a place to collect empties.
Conference water questions
Are 2-litre bottles suitable for every attendee?
Not if each attendee needs a sealed personal drink. Two-litre bottles suit shared tables or pouring points where cups are available; use individual bottles for drinks placed at seats or registration.
How many 2-litre bottles should I order?
Set a planned total in litres based on attendance, event duration, other drinks and water available at the venue. Divide that total by 2 and round up to whole bottles; a six-bottle pack supplies 12 litres.
How should I plan water access at a temporary event?
Make sure attendees can access a sufficient supply through the serving arrangement you choose. Water Regs UK’s November 2024 temporary-events guidance says organisers are responsible for ensuring a sufficient and wholesome water supply; buying bottled water is only one part of that plan.
What should happen to empty bottles?
Arrange labelled collection near the serving areas with the venue. Recycle Now advises emptying and rinsing plastic bottles, leaving labels on and replacing lids or leaving attached lids in place.