Who is each format for?

Organisers planning a short self-service break

Sealed cans let attendees take an individual drink without mixing at the station. Perky Blenders Wholesale lists 250ml cans in cases of 24; plan how 240 cans would be received, stored and distributed.

Caterers running a drinks station

Concentrate is an option when cups, a suitable diluent, ice and a consistent preparation method are available. Solo Coffee states 20–40 servings per 1L carton, so the planned recipe determines the carton count.

Teams preparing cold brew on site

Ground coffee calls for preparation space, refrigeration and filtration before service. Rave Coffee Wholesale states that its 300g pack makes approximately 3 litres of iced coffee; the number of packs depends on the finished pour size.

What should you check before ordering?

Choose the service format first, then calculate quantities from the drink you intend to hand to each attendee.

Ready-to-drink cans

Choose when: attendees need individual sealed drinks during a short break.

Trade-off: the venue must receive, store and distribute every can.

Concentrate

Choose when: a staffed or managed station can prepare drinks to a set recipe.

Trade-off: fewer cartons still mean cups, diluent and work at the point of service.

Ground coffee

Choose when: the caterer can brew and filter the coffee in advance.

Trade-off: the preparation plan needs refrigeration, equipment and a defined final pour size.

Priority What to check Your needs
Finished servings Confirm the portion to be served, not just the pack count. Perky Blenders Wholesale lists 24 × 250ml cans per case; Solo Coffee states 20–40 servings per 1L concentrate carton, depending on the prepared serve. I need about 240 finished drinks, with a clear quantity to order for the recipe or portion chosen.
Break-time service Decide whether drinks will be handed out sealed or mixed on site. For concentrate, arrange cups, diluent, ice if used and responsibility for portioning. During a short break, I need attendees to get their drinks without the station becoming difficult to manage.
Preparation and storage Check storage instructions for the exact product and arrange chilling where the service plan requires it. For grounds, confirm brewing space, refrigeration, filtration and preparation time. The venue needs to be able to prepare and hold the chosen drinks before attendees arrive.
Ingredients and allergens Keep current product labels and the details of any milk, plant drink, syrup or garnish used. The Food Standards Agency says retail and catering food business operators must provide allergen information for prepacked and non-prepacked food and drink. I need attendees to be able to check what is in the drink they are offered, including anything added at the station.
Pack type Check whether a listing is cold brew, another iced-coffee drink or a concentrate, and calculate its stated yield. Tesco Groceries lists a 260ml iced-coffee concentrate that makes eight glasses; that is a different ordering basis from a 24-can case. For the main order, I want a format whose stated portions can be matched to the conference service plan.

What can complicate a 240-serve order?

  • Assuming 240 servings means one box

    Pack sizes and serving yields differ. Ten of the 24-can cases listed by Perky Blenders Wholesale would provide 240 cans, whereas Solo Coffee’s stated 20–40 servings per concentrate carton depend on how the drink is prepared.

    Specify the finished drink and portion size, then ask the supplier to confirm the case or carton count for that plan.

  • Counting retail iced coffee as a catering case

    A small concentrate bottle can require a different quantity calculation and preparation method. Tesco Groceries states that its 260ml iced-coffee concentrate makes eight glasses.

    If using retail products as a contingency, calculate bottles from their stated yield and check the ingredients and mixing instructions.

  • Choosing grounds without a preparation plan

    Brewing from grounds adds preparation and filtration before drinks can be served; Rave Coffee Wholesale’s stated output of approximately 3 litres per 300g pack does not by itself establish 240 finished portions.

    Agree the recipe, pour size, equipment, refrigeration and preparation schedule with the caterer before ordering grounds.

  • Treating all iced-coffee drinks as having the same ingredients

    Black coffee and drinks prepared with milk or plant drinks can have different ingredients. The Food Standards Agency says catering food business operators must provide allergen information for prepacked and non-prepacked food and drink.

    Keep current labels and record everything added when a drink is mixed at the service station.

Relevant brand and supplier references

These examples illustrate different product formats; confirm the exact item and conference arrangements with the supplier before ordering.

Perky Blenders

A wholesale ready-to-drink route for individually portioned cold brew.

  • Perky Blenders Wholesale lists a case of 24 cold-brew cans and a 3L bag-in-box format; its cans are 250ml each.
  • Confirm the current case order, delivery arrangements and space for handling 240 cans.

Solo Coffee

A concentrate option for a station that can prepare and portion drinks.

  • Solo Coffee states 20–40 servings per 1L carton.
  • The carton count for 240 drinks depends on the supplier’s serving definition and the event recipe.

Rave Coffee

Ground coffee for a caterer preparing cold brew before service.

  • Rave Coffee Wholesale states that a 300g pack makes approximately 3 litres of iced coffee.
  • Agree the brewing workflow and finished portion size before calculating packs for attendees.

Sandows

Sandows London describes cold-brew production in its London brewery and coffee consultation.

  • An option to contact about a conference cold-brew service.
  • Ask directly about product format, serving quantities and delivery to the venue.

Tesco

A retail reference for smaller iced-coffee purchases rather than a specified cold-brew catering case.

  • Tesco Groceries lists a 260ml Starbucks iced-coffee concentrate stated to make eight glasses.
  • Check whether the exact drink meets a cold-brew requirement, along with its recipe and ingredients.

Joybuy products for a mixing station

The option below is a portioned coffee liquid to mix with water, not a sealed ready-to-drink can. If cold-brew preparation is essential, check how this exact product is made before including it in the conference order.

J.ZAO Extra-Strong Americano coffee liquid, pack of ten 25ml pouches

J.ZAO Extra-Strong Americano Cold Brew Coffee Liquid, 25ml × 10 pouches

The individual pouches could be portioned at a mixing station with water and cups. The product description specifies one 25ml pouch with about 200ml water and ten pouches per pack; at one pouch per drink, 24 packs would provide 240 portions. The listing also describes the coffee as instant soluble, so confirm its preparation method if the event specifically requires cold brew. Check the orderable quantity, venue delivery and current label before relying on it for service.

View on Joybuy

Conference cold-brew questions

Does a 240-serve conference order have to come in one box?

No. You can specify 240 finished drinks and order a suitable combination of packs. For example, Perky Blenders Wholesale lists 24 cold-brew cans per case, so ten equivalent cases would provide 240 individual cans; confirm the order and delivery arrangements with the supplier.

How many concentrate cartons would cover 240 drinks?

Solo Coffee states 20–40 servings per 1L carton, which calculates to between 12 cartons at 20 servings each and six at 40. Choose a quantity only after confirming which yield matches the planned recipe and cup size.

Can concentrate be left for attendees to serve themselves?

It needs a managed preparation plan even at a self-service station. Set out the dilution instructions, cups and any required diluent and ice, and decide how portions will be kept consistent; sealed cans avoid mixing at the station.

What should a caterer check before brewing from grounds?

Confirm the preparation schedule, refrigeration, filtration equipment and finished pour size before ordering. Rave Coffee Wholesale states approximately 3 litres of iced-coffee output from a 300g pack, but the required pack count depends on how much is served in each drink.

What allergen information is needed at a conference drinks station?

The Food Standards Agency says retail and catering food business operators must provide allergen information for prepacked and non-prepacked food and drink. Keep the current product labels available and record the ingredients of any milk, plant drink, syrup or other addition used to prepare each drink.